Safeguarding for Visitors

At TPA we are committed to the safeguarding of all our children and staff and although we welcome visitors and volunteers into school, they have a shared responsibility to this commitment.  

Before your first visit

You will receive an email when your first visit to the school has been agreed and scheduled. This email will include the school’s Visitor/Volunteer Information Handbook, the School’s Safeguarding/Child Protection Policy, the document Keeping Children Safe in Education (Part 1) and a link to a Google Form. 

The Google Form will need to be completed by the time you make your first visit to the school and this confirms that you have received and read these key documents. 

On arrival at the school for the first time

You will be greeted at the main office by a member of the admin team, who will check that we have received confirmation that you have completed the Google Form. If this is not the case we will ask you to fill out a paper copy of the form. 

Any other necessary checks will be completed as necessary depending on the nature of your visit to the school. 

You will be asked to sign in on our electronic system. 

You will be issued with a red or green lanyard and this must be worn throughout your visit. 

If you are issued with a red lanyard, this means that you do not have your DBS certificate and you will need to be supervised by a member of staff throughout your time in the school. 

When you leave school, you must report to the school office and sign out on the electronic system so we know that you're no longer in the building. You must return your lanyard to the office staff and exit via the main doors.


In the interest of safeguarding, we ask you to ensure to adhere to the following instructions:

  • Switch off your mobile phone / device and store it in your bag.

  • If you do need to use your mobile phone or camera enabled device, please do so in an area that is not accessed by the children, this includes corridors.

  • Do not take pictures, videos or sound recordings of any pupils

  • If you are working with a child, please ensure the class teacher is aware of this, where you are working and approximately how long for.

  • If you are working with a child, please do so in a space that is open, have an open door or be visible by others through a window.

  • If you have a concern about a child please pass this on to the child’s class teacher, who will then follow our safeguarding procedures. If they are not available, please speak to either our Designated Safeguarding Lead (DSL) or our Deputy Designated Safeguarding Leads (DDSL) 

  • If you have a concern about another adult in school, please ask to speak to one of our Designated Safeguarding Leads

  • Always share concerns with school staff, no matter how small they may appear, and do not leave with something ‘niggling’ that is causing you concern

  • If a child says something to you that you think could be a safeguarding concern, act as above, and if possible write down what was said immediately. Listen to the child, do not question them or promise them that it will remain confidential between the two of you - more information about this is detailed in the Visitor/Volunteer Information Handbook